SAP Business One Licensing

The licensing model for SAP Business One (SAP B1) provides you with a level of flexibility and configuration capabilities, so you can maximise on your investment.

There are two options:

Perpetual Licensing for SAP B1

This includes a single cost which means that you own the software and can use it for years to come without paying any more, apart from for support and maintenance.

Subscription Licensing for SAP B1

The second option is Subscription Licensing for SAP B1, this would involve an annual renewal cost if you want to continue using the software.

Our business advisory team will work closely with you to help you find the right SAP Business One licensing route for your company. Your selection will depend on your culture and overall business plan for the next five years.

With the flexibility available, if you choose subscription based licensing, there’s nothing stopping you moving to perpetual licensing in the future.

Read our blog on Demystifying the licensing for SAP Business One for more information or scroll down for more information on licencing SAP Business One.

Speak to us

Speak to us

Interested in speaking to a member of our team about SAP Business One and how it can help your business, simply complete the form below and we'll be in touch to discuss your options.


SAP Software Licensing

SAP Business One software licensing gives you control over what elements of SAP Business One your employees can access, ensuring that the software is utilised in accordance with the SAP user agreement. Below are the different types of named user licence available.
  • Professional

    This licence essentially gives the user full access to every module in SAP with ability to customise the permissions granted for users if an authorised ‘superuser’.

  • Limited Logistics

    This license gives the user access to most aspects of the sales and purchasing modules. Its predominant use is to give users access to inventory controls and the production module functionality.

  • Limited CRM

    This licence gives the user full access to the CRM modules as well as being given the opportunity to input sales quotations and sales orders. In turn CRM licenses give the user full access to service and HR modules.

  • Limited Financials

    The predominant focus of this module is to give the user full access to the financial module, reporting, banking and some access to sales and purchasing functions.

  • Mobile User (Sales)

    This license is a cost effective way to licence specific CRM and sales functionality on a mobile device (phone or tablet for an individual that needs to access system data and process transactions away from an office location and does not have any of the above licences).

  • Mobile User (Service)

    This license is a cost effective way to licence specific CRM and Service module functionality on a mobile device (phone or tablet) typically for a service / installation engineer that undertakes work on a customers site and does not have an office base.

  • SAP Indirect

    SAP Business One data can be accessed indirectly through integrated 3rd party software applications, for which indirect SAP licences maybe required. For example, a license would be required with EDI (Electronic Data Interchange) applications, for sending and receiving high volumes of data in specified formats.

Related content
alt text
alt textInsight

Demystifying the Licensing of SAP Business One

SAP Business One (B1) software has flexible licensing models available for SMEs. Read more to understand the best options for your business.

View more
  • alt text

    SAP Business One can help your business thrive

    The Covid-19 pandemic has caused the most extraordinary transformation in our way of working and living that we will …

    InsightsInsights Read More
  • alt text

    SAP Business One - Success Story Book

    In our SAP Business One Success Story Book you can see how we've helped our clients unleash their potential.…

    GuidesGuides Read More
  • alt text

    What is SAP Business One?

    SAP Business One is a scalable, affordable ERP solution that brings together all of your key business areas including accounting …

    InsightInsight Read More
Need more detailed information?
Register your interest.


To access this content please submit your details using the form below

Join our mailing list

Book a consultation

We use cookies to ensure that we give you the best experience on our website. if you continue to use this site we will assume you are happy about it. ok